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I have some Word templates that we've created that need to be shared with our entire (Word within the 'Shared' tab. Templates for MS Word Mix 3.0 for Mac is available as a free download on our application library. This Mac application was originally created by Rokas Ambrazevicius. Templates for MS Word Mix for Mac is included in Productivity Tools. This Mac download was scanned by our antivirus and was rated as safe.

The number of Microsoft Office users today, estimated to be over 1.2 billion, can easily form their own country. And it’s safe to say that Microsoft Word users are a big part of that productive population.

Microsoft Word (2019, 2016, or Microsoft 365) can help you design virtually every kind of professional document - from a simple office memo to a Kindle e-book. But sometimes you could use a bit of extra oomph in your Word documents. That’s where a roster of excellent and mostly free Microsoft Word add-ins can help.

Why are Microsoft Word add-ins so important?

Google Chrome has extensions. Microsoft Office has add-ins. Earlier, they were called Office Apps. These are little assistants which help you do a few things that Word cannot do on its own.

Want to send a document for an e-signature and track its status? Maybe you are a student who wants to add math equations quickly? Or, you just want to grab some beautiful stock photos for a document?

Add-ins can do all that and make Microsoft Word seem more powerful than it already is.

Today, we will look at how to install and manage these little tools and suggest a few of the best Microsoft Word add-ins you should install to improve your productivity.

Most of these add-ins will work with Microsoft Word 365, 2016, 2019, and Microsoft Word Online.

Get your free Word shortcuts cheatsheet!

Download the print-ready shortcut cheatsheet for Word.

Which add-ins should you install?

There are more than 2000 Microsoft Office add-ins. Microsoft Office organizes all add-ins in neat categories. You can also filter them by:

1. Rating
2. Name

Microsoft Office also automatically suggests a few add-ins to you. And there’s a category called Editor’s Picks, which displays a few highly-rated selections. Work through the choices and pick the ones that fit your workflow.

How to install and manage Microsoft Word add-ins

There are two simple routes to browse and download the add-ins you want.

1. Microsoft Word has a dedicated Office Store (AppSource) which lists all add-ins available for all Office applications.

2. You can also access the add-ins inside Word (and other Office apps), and Word for other platforms, like Word for iPad, Word for Mac, and Word Online.

How to download add-ins from the Office Store

The Office Store can be browsed like any other website. Filters on the left help you drill down to the add-ins you need.

Do read the reviews for each add-in and check the ratings. The better add-ins will be strong in both areas.

1. Click the blue Get It Now button.

2. Sign into AppSource with your Microsoft account.

3. Give Microsoft permission to install the add-in.

4. Continue the installation by selecting the application you want it for.

5. The add-in will appear on the extreme right of the Ribbon. Click the add-in button and a sidebar appears on the side of your document.

How to download add-ins from inside Microsoft Word

1. Go to the Ribbon > Add-Ins > Get Add-Ins.

2. Use the Store pane to browse for add-ins and install them. All installed add-ins will be listed under My Add-Ins.

3. Give your permission to Microsoft and allow the installation to proceed.

As in the download from the website, the add-in appears as a button on the Ribbon. When you are done with an add-in, you can close it by clicking the “X” button in the sidebar.

All free and purchased add-ins are part of your Microsoft account. After you’ve added them, you’ll have quick access to them from the My Add-ins button on the menu. The Manage My Add-ins link on the window will also take you to a page where you can see more details.

For e.g. an option to hide an add-in if you don’t want to see it on your list.

If you don’t use an add-in, then you can always delete them to clean up your list.

How to delete add-ins you don’t want

1. When you want to remove an add-in, go to Ribbon > Add-ins > My Add-ins. If you don’t see your add-in, then click on the Refresh link at the top of the window.

2. In the Office Add-ins window, click the menu option (three dots) for the specific add-in and click on Remove.

With this basic process covered, let us move on to select a few choice add-ins that can set you up for productivity.

The best free Microsoft Word add-ins for everyday productivity

It’s a tough job selecting add-ins from a stock of 2000+. But let’s look at a few which can cut across all sections of users -- from the layman to the white collar worker.

Also, the focus of the list is on free add-ins. A few excellent add-ins with trial accounts have been thrown into the mix to demonstrate how you can extend Word when your needs demand it.

1. WritingAssistant

Cost: Free.

Key Benefit: Improve your English with AI.

When English isn’t your first language then you should welcome some help. Writing Assistant is an artificial intelligence powered text checker that flags errors in your grammar. It claims to adapt to your context and offer suggestions.

Use it alongside Word’s own Grammar and Spell Checker to improve your writing.

Also: Grammarly is popular and it also has a powerful add-in for Word and Outlook.

2. MyScript Math Sample

Cost: Free.

Key Benefit: A math equation editor that works like a scratchpad.

In Word, go to Insert > Equation. You can use the gallery of equations in Word or manually type it out (or use Ink Equation). If this seems like hard work, try the MyScript Math Sample add-in now.

Use the side panel to write an equation with a finger, stylus, or the mouse. The add-in supports more than 200 symbols. Thanks to real-time handwriting recognition, your input is instantly converted to a clear typed equation. It just feels more intuitive, and you can combine it with Word’s own equation features.

3. Handy Calculator

Cost: Free.

Key Benefit: Use it like a built-in calculator for Microsoft Word.

There could be a calculator sitting in your taskbar. But Handy Calculator saves you a few seconds as it works alongside your open Word document in a task pane. The calculator supports all common functions and the usual memory keys to recall any value stored in memory.

If you work a lot with Word and Excel, then use the Select button for quick cell calculations.

4. I Should Be Writing

Cost: Free.

Key Benefit: Keeps you motivated with a timer and a word count tracker.

Writing is a lonely job and sometimes you just have a word count to aim for. This simple add-in does this well by allowing you to set a countdown timer or a word count goal.

A Write with Others setting nudges your motivation with a live word count of other users or your team.

5. Wikipedia

Cost: Free.

Key Benefit: Simplify the search for facts.

It can be a college essay or a research paper. The world’s favorite encyclopedia is often the first source for facts. So, don’t jump between your Word document and the browser.

The Wikipedia add-in can work alongside Word’s Researcher function to help you crosscheck information and improve accuracy.

6. Word Training and Tips

Cost: Free.

Key Benefit: Become a better Microsoft Word user.

This add-in gives you access to GoSkills “how-to” cheat sheets from the popular Microsoft Word course. Get handy step by step instructions on formatting, styles, and more, right within your Word document.

7. Symbol Search

Cost: Free.

Key Benefit: Search and use high-quality symbols in your documents.

Microsoft Word has a nice Icons gallery on the Ribbon to help you communicate with symbols. But it’s always useful to have quick access to more. Symbol Search has a categorized lineup and a handy search box to find a unique symbol.

Click on More (three-dot menu option) and find the registered symbol, double asterisks, subscript numbers etc.

8. Vertex42 Template Gallery

Cost: Free.

Key Benefit: Select from 300+ professionally designed templates for Word and Excel.

There’s a sameness to the default templates in Microsoft Office. Vertex42 specializes in templates for Word and Excel and it shows in the variety they offer.

The collection of 431 documents is organized in neat categories that cover personal, educational, and professional templates.

Templates For Ms Word Mix And Install

Also: Look at Spreadsheet123 and its collection of 200 templates for Word and Excel.

Get your free Word shortcuts cheatsheet!

Download the print-ready shortcut cheatsheet for Word.

9. Pro Word Cloud

Cost: Free.

Key Benefit: Visualize your text and get your point across.

Word clouds add a visual element to any document or presentation. If it’s text dense then you can use a word cloud to check the frequency of your main keyword. It can also help summarize the core idea of any document for your readers.

You can customize the word clouds with different sizes, fonts, layouts, and color schemes.

10. Pickit

Cost: Free for 7 days, $5.00/month after.

Key Benefit: Find the right photo or clipart to use from a vast image bank.

Pickit is a stock illustration site that can complement your documents with beautiful photos and clipart. PowerPoint designs aside, you can create impactful Word documents too by breaking up text with a photo that sends a visual message.

The add-in is free to download but you have to subscribe for premium features after seven days.

Also: Looking for a completely free alternative with Creative Commons licensed photos? Try the excellent Word add-in that sources images from Pexels.

11. PDFfiller

Cost: Free trial, $6.00/month after.

Key Benefit: Edit, sign, and share PDF files stored in OneDrive.

Word can open PDF files and even edit them. But it’s not perfect as lines and pages can break. PDFFiller opens a fillable, printable PDF in its own editor from OneDrive. Edit, sign, and share the files again from the same window within Word.

You can save a lot of time as you do not have to download or upload the files from the desktop.

12. Copyleaks Plagiarism Checker

Cost: Free with a limited number of scans.

Key Benefit: Check if any document is original.

No one wants to be called a plagiarist. And Copyleaks has built its reputation as a search engine for avoiding that charge. The cloud based app uses its algorithms to scan any document and ensure its integrity. Copyleaks also supports multiple languages.

The Word add-in allows you to scan 10 pages a month for free. If you are a heavy user, then go for an additional purchase.

Free Resume Templates Ms Word

13. Lucidchart Diagrams for Word

Cost: Free with a limited number of diagrams.

Key Benefit: Draw flowcharts, mockups, mind maps, and business process charts easily.

Sometimes, a flowchart or a business process diagram can make a complex concept simpler. Lucidchart is an industry leading software that offers this add-in for Word users. Use the library of shapes and lines to quickly create your own diagrams. The learning curve is shallow.

Lucidchart also supports collaboration and version control. You can download the add-in for free and create a limited number of free documents. Additional upgrades need to be purchased.

14. DocuSign for Word

Cost: Free to try. Additional purchases required.

Key Benefit: Sign or request eSignatures for important documents without leaving Word.

Digital signatures have become foolproof and legally binding identification tools for critical documents. In many countries, they are the same as physical signatures on paper documents. Sign in with your Microsoft 365, Microsoft, or DocuSign account. Email a completed copy of the signed documents, automatically save them in DocuSign, or on a cloud platform for collaboration.

DocuSign offers a free trial (sign and send 5 documents with a Microsoft 365 account and 10 documents with an Microsoft account).

15. Qorus

Cost: Free to try. Additional purchases required.

Key Benefit: Make business documents effortlessly.

Qorus is a business document builder. It works seamlessly across Outlook, Word, and PowerPoint to create personalized business documents like request for proposals, pitches, and NDAs. Qorus includes tools that can quickly create fresh documents from templates, answer queries with a bank of reusable content, and even collaborate on documents with a team.

Qorus is a bid and proposal management solution on its own. The advantages can outweigh the costs if your enterprise needs it. Try it with a 14-day trial.

16. GetMpas

Cost: Free.

Key Benefit: Show locations on documents quickly.

Making an event flyer in Microsoft Word? Why not help your guests by displaying a small map that shows exactly where it will take place. There is Google Maps, but this little touch saves everyone a few seconds.

The add-in allows you to customize the appearance and size of the map.

17. Read My Document

Cost: Free.

Key Benefit: Go easy on your eyes.

Read My Document is a text to speech converter that reads your Microsoft Office documents aloud. It can be an invaluable editing aid when you are proofreading a document. Pick a voice and the speech speed to begin.

Alternatively, you can multitask by letting it read a document while you do something else. But don’t use it for confidential documents as the engine can send data over the internet.

18. Woodpecker

Cost: Free.

Key Benefit: Reuse your most important legal documents.

Legal documents should always be standardized. It makes it not only easier to understand them, but also saves a lot of time when you need to reuse them. Woodpecker is an easy to use add-in that removes the chore of re-creating legal docs everytime you need to change a minor detail.

Woodpecker also promises secure document management and collaboration with your own account. Project managers can try this add-in to enhance the role of their Word templates.

19. Font Finder

Cost: Free.

Key Benefit: Select and save your favorite fonts.

It is surprising that a desktop publishing software like Microsoft Word still does not have an adept font management system. For instance, you cannot save your favorite fonts. You can create styles for them, but that is a roundabout way. Font Finder makes it easier.

Use the add-in tab screen to browse through the categorized fonts. Search for the font you want to use and set them as favorites with a click on the star. However, a small pitfall is that it seems to ignore fonts that do not come with Word.

20. Emoji Keyboard

Cost: Free.

Key Benefit: Give your communication some color.

Microsoft Word add-ins shouldn’t be all sober and somber. Why not give it a bit of color with the Emoji Keyboard. After all, emojis are stuck to our digital tongues. And this keyboard gives you 1300 to choose from.

There’s also a skin tone modifier if you have to send a culturally sensitive message.

Get more work done today with these add-ins

We hope these useful and mostly free Microsoft Word add-ins help you plug a few productivity gaps, reduce a few steps and add up to a more efficient workflow at the end of your day!

If you are looking to sharpen your Microsoft Office skills, check out our Microsoft Word course to learn time-saving tips and tricks for formatting, margins, mail merges and much more.

Ready to master Microsoft Office?

Start learning for free with GoSkills courses

Templates

A template is a sample document that is used for the basis for a new document.
A template determines the basic structure for a document and contains document specific settings such as fonts, styles, page layout, macros etc.
When you create a document the file that is created initially is just a copy of its template.
A word template has the file extension ('.dot') and every document is based on a template.
When you save a document as a Word template the three-letter extension of '.dot' is added to the end of the name instead of '.doc'.

What are the advantages of using a Template ?

The main advantage of using a template is clearly evident if you create the same document on a regular basis.
Templates do not only reduce the time taken to create a new document but also let you create custom editing environments for specifc documents.
The more information you can add to your templates the less you have to add to your documents.

What can a Template include ?

Anything you can put into a document, you can also put into a template.
Styles - These will stay with the document even if the attached template cannot be found.
AutoText - Documents created from templates containing AutoText entries will not be copied to the document.
Macros - These are available as long as the attached template can be found.
Custom Toolbars - These are available as long as the attached template can be found.

Different Types of Templates

Word recognises five different types of template although one of these is used internally.
Normal.dotm - This is loaded automatically whenever Word is opened.
User Templates - These can be loaded manually.
Workgroup Templates - These can be loaded manually.
Global Templates - These load automatically whenever Word is open and must be saved in your startup folder.
Non file based templates - These are special templates which are used internally by Word and cannot be used or changed by the user.
If Normal.dotm appears in more than one place - which one takes precedence ?

Template Locations

You can actually define completely different locations for your Word templates.
Workgroup templates do not have to be on a network or shared drive.
Each subfolder in either of those directories will create a new tab providing it contains at least one .dot (or .wiz) file
Templates that appear in either of the top level folders will appear on the General tab.
If you want to make sure that a particular template appears at the beginning prefix it with an underscore.

Blank Document

The default blank document which a lot of poeple use is based on the Normal template.
If you do not explicitly select a template then your new document will be based on the default template 'Normal.dotm'
Once you have created a document based on a template any further changes to the template are not propagated down to the documents created from that template.
Word copies all the text and styles from a template and puts them into the document. It does not copy any macros from the template.
When you open an existing document or switch focus to another document, Word automatically retrieves the attached template which the document is based on and puts the toolbars, menus, keyboard shortcuts, macros into effect.

Using Templates

Most connections between a document and its template are broken immediately after the document is created.
This means that you can make changes to your templates without affecting existing documents
When you add a template using the (Tools > Templates and Addins) dialog box this template will not be loaded the next time you open Word.
If you want the template to always be loaded you must place it in the startup folder so it can be considered a global template.

Opening a Template

You can open a template, select (File > Open) and browse to the corresponding folder.
If you double click the file from outside Word then a document will be created from the template, rather than the actual template being opened.

Options

(File Locations, User Templates) - The folder path that Word will default to when you save a Word document as a template.
(File Locations, Workgroup Templates) - The folder path that contains all your workgroup templates.
(Save, Prompt to save Normal template - Displays a message each time you quit Word that asks you if you want to save any changes made to this template.

Copy AutoText entries to another template

On the Tools menu, click Templates and Add-Ins.
Click Organizer, and then click the AutoText tab.
To copy items to or from a different template, click Close File to close the active document and its attached template or to close the Normal template. Then click Open File, and open the template you want.
Click the items you want to copy in either list, and then click Copy.

Modify a Document Template

When you modify a template, it will affect new documents that you create based on the template. The content of existing documents is not affected by changes you make to the templates they're based on.
On the File menu, click Open, and then locate and open the template you want to modify.
If there aren't any templates listed in the Open dialog box, click Document Templates in the Files of type box.
Change any of the template's text and graphics, styles, formatting, macros, AutoText entries, toolbars, menu settings, and shortcut keys
On the Standard toolbar, click Save
Microsoft Word will update modified styles when you open an existing document only if the Automatically update document styles option is turned on. Set this option before you open an existing document by clicking Templates and Add-Ins on the Tools menu.
You can also save a template as a document or Web page

Project is Unviewable

If you have macros stored in a global template these macros will not be viewable when the template is loaded.

Copy custom toolbars to another document or template

On the Tools menu, click Templates and Add-Ins.
Click Organizer, and then click the Toolbars tab.
To copy items to or from a different template or file, click Close File to close the active document and its attached template or to close the Normal template. Then click Open File, and open the template or file you want.
Click the items you want to copy in either list, and then click Copy.

DefaultLanguage.dot - ??

Linking Style Sheets

Click this button to go to the Linked CSS Style Sheets dialog box. CSS Style Sheets allow HTML authors to attach multiple external style sheets to their HTML documents.

Template Hierarchy

So, we have attached templates, global templates, and Normal.dotm. What happens if there are conflicts (two Autotext entries or macros with the same name, etc.)? They defer to each other according to rules set by Microsoft (but not very easy to discover).

1. First, look in the document. Any macros or styles in the document will be used in preference to others. Any toolbar modifications stored in the document will trump those elsewhere. (If the document and a template both have toolbars with the same name, though, they will both be available when the document is active.)
2. Next, check the attached template. Any macros in the template will take priority over any except those of the same name in the document. Any styles added to the template or changed in the template after the document was created will be available to the document by updating styles.
3. Then check Normal.dot. All styles in Normal.dotm are available to all documents except those already in the document. (Normal.dot has many more styles than are ever used in one document.)
4. Finally, check other global templates and add-ins. Again, these do not contribute styles to documents but all macros, toolbars and Autotext entries are available from a global template. If there is a macro with the same name in Normal.dotm, the attached template, or the document, as the name in any other global template, the macro in the global template will not be used (except for an AutoExec macro). If there are multiple global template, they are checked in alphabetical order.

Using a Web Server

You could alternatively store your templates on a web server.
(File > New)
Select 'On my web sites'
The New from Templates on my web sites dialog box opens
Click 'create new folder' and create a shortcut to the necessary folder
You can save files there in the usual way using (File > Save As)

Important

Every document has a template attached to it. This can be changed from (Tools > Templates and Addins)(Attach button)
It is not this extension that makes it a template so changing a file extension will not change a document into a template or a template into a document.
Any templates that are saved in the templates folder will automatically appear on the General tab on the (File > New) dialog box.
Don't double click templates from emails. This will create duplicates and if the template already exists in this folder it be automatically renamed to TemplateName(2).dot